REGULATIONS ON THE OPERATION AND INNOVATION OF ADMINISTRATIVE AFFAIRS

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REGULATIONS ON THE OPERATION AND INNOVATION OF ADMINISTRATIVE AFFAIRS — 법갈피

Article 18(Receipt and processing of documents) #

(1) A document shall be received by the processing division, and the date and time of receipt and the receipt registration number under Article 20 of the Enforcement Decree of the Public Records Management Act (hereinafter referred to as "receipt registration number") shall be indicated electronically on the received document; provided, in the case of a paper document, a receipt stamp prescribed by Decree of the Ministry of the Interior and Safety shall be affixed, and the date and time of receipt and the receipt registration number shall be written. <Amended on Mar. 23, 2013; Nov. 19, 2014; Jul. 26, 2017>

(2) Notwithstanding paragraph (1), a document received by the document control division shall have the date and time of receipt electronically indicated or entered by the document control division and be distributed to the processing division, without delay. In such cases, the processing division shall indicate or enter the receipt registration number on the distributed document.

(3) An administrative agency shall manage information on the receipt and distribution routes of documents as registration information under Article 20 of the Enforcement Decree of the Public Records Management Act.

(4) A person in charge of receiving and sending documents in the processing division shall hand over the received documents to the person responsible for processing them, and the person responsible for processing may, in the case of a document prescribed by Decree of the Ministry of the Interior and Safety, determine the scope of persons to whom the document is to be circulated for review. In such cases, a record indicating that the electronic document has been circulated shall be automatically generated in the business management system or electronic document system. <Amended on Mar. 23, 2013; Nov. 19, 2014; Jul. 26, 2017>

(5) An approving authority that circulates a document under paragraph (4) may give instructions on the deadline and method for handling the document, and may separately designate a person responsible for handling the document other than the person in charge assigned under organization-related statutes or regulations or under Article 60, if necessary.

(6) Documents received from persons other than administrative agencies through information and communications networks, such as the website of an administrative agency or the e-mail address assigned to a public official by the agency, shall be handled in accordance with paragraphs (1) through (5). In such cases, if it is impossible to indicate the date and time of receipt or the receipt registration number due to measures taken to prevent forgery or alteration of the document, such information may be omitted. If the sender's address, name, or other identifying information is unclear, the document may be rejected.

Article 43(Identification of additional administrative collaboration tasks) #

(1) The Minister of the Interior and Safety may identify additional administrative collaboration tasks other than those identified by the heads of administrative agencies under the former part of Article 42 (1), in order to promote administrative collaboration. <Amended on Jul. 26, 2017; Jun. 27, 2023>

(2) The Minister of the Interior and Safety may, if necessary to identify additional administrative collaboration tasks under paragraph (1), conduct surveys on the demand for, current status of, and difficulties in administrative collaboration in connection with the following matters, targeting administrative agencies, the public, public institutions, private enterprises, organizations, and the like: <Amended on Jul. 26, 2017>

1. A policy or project that requires cooperation among multiple administrative agencies and necessitates a central administrative agency to play a coordinating role in order to achieve its goal;

2. A policy or project that enables cost or budget savings through cooperation between administrative agencies;

3. A policy or project where there is a high likelihood of conflicts of interest among administrative agencies, requiring consultation and coordination to address differing opinions;

4. Other matters deemed necessary for identifying administrative collaboration tasks, based on consultations with relevant administrative agencies.

(3) To enhance the expertise and efficiency of the survey under paragraph (2), the Minister of the Interior and Safety may, if necessary, commission a research organization such as an academic society, a specialized agency, or a private enterprise to conduct a survey on all or part of the matters referred to in the subparagraphs of paragraph (1), as determined by the Minister of the Interior and Safety. <Amended on Jul. 26, 2017>

(4) The Minister of the Interior and Safety shall finalize the administrative collaboration tasks identified according to the results of the survey under paragraph (2) through consultation with the relevant administrative agencies. <Amended on Jul. 26, 2017>

(5) The Minister of the Interior and Safety may register and manage the administrative collaboration tasks finalized under paragraph (4) in the Business Process Innovation System under Article 46-2. <Amended on Jul. 26, 2017; Jun. 27, 2023>

(6) With respect to the registration of administrative collaboration tasks under paragraph (5), Article 42-2 (2) shall apply mutatis mutandis. <Amended on Jun. 27, 2023>

[This Article Added on Apr. 26, 2016]

[Previous Article 43 moved to Article 46-3 <Apr. 26, 2016>]

Article 43-2(Promotion of knowledge-based administration by administrative agencies) #

(1) The head of an administrative agency shall endeavor to promote knowledge-based administration, which enhances the quality of policies and administrative services through the joint use of administrative information (referring to administrative information under subparagraph 6 of Article 2 of the Electronic Government Act) and through the sharing of experiences in performing administrative affairs and knowledge regarding such affairs (hereinafter referred to as “administrative knowledge”). <Amended on Feb. 18, 2014>

(2) The head of an administrative agency may promote the activation of knowledge-based administration in the agency by including the following matters; provided, matters provided in subparagraph 4 may be excluded if the administrative knowledge management system under Article 35 (1) of the Enforcement Decree of the Electronic Government Act (hereinafter referred to as the “administrative knowledge management system”) is not established or operated. <Amended on Jun. 27, 2023>

1. Measures for collecting, producing, storing, and utilizing administrative knowledge in the course of performing duties;

2. Matters regarding the promotion of utilizing work experience through study groups and other similar activities;

3. Matters regarding the utilization of expert knowledge in performing duties;

4. Matters regarding the operation and management of the administrative knowledge management system

5. Support for the promotion of knowledge-based administration;

6. Other matters necessary for the promotion of knowledge-based administration.

(3) The head of an administrative agency shall link various administrative information systems, such as the electronic document system, the business management system, and the administrative knowledge management system, with the system for the joint use of administrative knowledge established and operated by the Minister of the Interior and Safety under Article 35 (3) of the Enforcement Decree of the Electronic Government Act (hereinafter referred to as the “Government-wide Integrated Knowledge-based Administration System”), to ensure that administrative knowledge is used and managed across the government, unless there is a compelling reason not to do so. <Amended on Mar. 23, 2013; Feb. 18, 2014; Nov. 19, 2014; Jul. 26, 2017>

(4) The Minister of the Interior and Safety may collect and manage administrative knowledge through the Government-wide Integrated Knowledge-based Administration System, and, if necessary for this purpose, may request the head of an administrative agency to register or update administrative information under his or her jurisdiction; in such cases, the head of the administrative agency shall comply with the request, unless there is a compelling reason not to do so. <Added on Jun. 27, 2023>

(5) The head of an administrative agency shall endeavor to ensure that the administrative information under his or her jurisdiction on the Government-wide Integrated Knowledge-based Administration System is kept up-to-date. <Added on Jun. 27, 2023>

[Moved from Article 47 <Jun. 27, 2023>]

REGULATIONS ON THE OPERATION AND INNOVATION OF ADMINISTRATIVE AFFAIRS

Article 1(Purpose) #

Article 2(Scope of application) #

Article 3(Definitions) #

Article 4(Types of official documents) #

Article 5(Basic principles for processing documents) #

Article 6(Establishment and effectuation of documents) #

Article 7(Method of preparing documents) #

Article 8(Drafting of documents) #

Article 9(Review and cooperation on documents) #

Article 10(Approval of documents) #

Article 11(Registration of documents) #

Article 12(Preparation of action copies) #

Article 13(Name of sender) #

Article 14(Affixation of official seal or signature) #

Article 15(Sending of documents) #

Article 16(Methods of sending documents) #

Article 17(Modification of approved documents) #

Article 18(Receipt and processing of documents) #

Article 19(Indication of page numbers and other information on documents) #

Article 20(Special cases concerning documents written in foreign languages) #

Article 21(Business management system) #

Article 22(Structure and operation of business management system) #

Article 23(Linkage between business management system and administrative information system and operation thereof) #

Article 24(Public notification of standards for business management system) #

Article 25(Government Electronic Document Distribution Support Center) #

Article 26(Establishment of forms) #

Article 27(Method of establishing forms) #

Article 28(General principles for form design) #

Article 29(Approval of forms) #

Article 30(Application for approval of forms) #

Article 31(Provision of forms) #

Article 32(Use of national languages in forms) #

Article 33(Types and custody of official seals) #

Article 34(Special official seal) #

Article 35(Specifications) #

Article 36(Registration) #

Article 37(Re-registration and disposal) #

Article 38(Submission and management of electronic image seals) #

Article 39(Public announcement) #

Article 40(Public seal) #

Article 41(Innovation in administrative affairs) #

Article 42(Promotion of administrative cooperation) #

Article 42-2(Registration of administrative collaboration tasks) #

Article 43(Identification of additional administrative collaboration tasks) #

Article 43-2(Promotion of knowledge-based administration by administrative agencies) #

Article 44(Inspection, management, and support of innovation in administrative affairs) #

Article 44-2 #

Article 44-3 #

Article 45(Organization of consultative body and conclusion of memorandum of understanding) #

Article 46(Innovation officer) #

Article 46-2(Establishment and operation of Business Process Innovation System) #

Article 46-3(Promotion of use of Business Process Innovation System) #

Article 46-4(Interconnection and integration of administrative information systems) #

Article 46-5(Establishment of administrative collaboration organizations) #

Article 46-6(Securing of facilities related to innovation in administrative affairs) #

Article 46-7(Fostering culture of innovation in administrative affairs and international cooperation) #

Article 46-8(Commendation and promotion of exemplary agencies for innovation in administrative affairs) #

Article 47 #

Article 48 #

Article 49(Policy research) #

Article 50(Establishment of policy research deliberation committee) #

Article 51(Research subjects and selection of researchers) #

Article 52(Evaluation and utilization of research results) #

Article 53(Establishment and operation of policy research management system) #

Article 54(Disclosure of policy research) #

Article 55(Management of performance inspection by agency) #

Article 56(Policy research managed under other statutes or regulations) #

Article 57(Installation, operation, and designation of video conference rooms) #

Article 58 #

Article 59 #

Article 60(Assignment of duties) #

Article 61(Handover and takeover of duties) #

Article 62(Preparation and use of work manuals) #

Article 63(Policy management in real names) #

Article 63-2(Designation of officer in charge of real-name policy system) #

Article 63-3(Selection of projects subject to priority management under real-name policy system) #

Article 63-4(Evaluation of real-name policy system) #

Article 63-5(Detailed regulations on real-name policy system) #

Article 64 #